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| Job Mode : | Contract Job |
| Published On : | 2008-05-16 |
| Last Application Date : | 0 days remaining (2009-00-00) |
| Category : | Admin & Secretarial (Administrator) |
| Pay Rate : | £10.00 PER/HR |
| Location : | E3 2SE |
| City : | London |
| Country : | UK |
| Job Posted By: | Fountain Personnel LTD |
| Jobs Publisher's Website: |
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Job Description
Temporary Administrator
This is a great job for someone who is a self-starter and enjoys using his or her common sense and initiative
Purpose of the Job
To provide key administrative support to the enthusiastic and highly motivated Business and Investment team who undertake marketing, promotional and exhibition work.
To provide the 'glue' that holds the team together therefore it is vital that the person is able to provide accurate and prompt clerical, secretarial and administrative support including word processing, setting up, maintaining and interrogating databases
Duties
To assist and where appropriate be responsible for organising important and complex events such as conferences, exhibition stands, workshops or meetings that require substantial administrative support
To arrange business and team meetings including agenda preparation/distribution; and preparation and distribution of minutes/notes
To receive, deal with or direct personal callers and telephone enquiries, dealing with people in a professional manner and briefing relevant team members as appropriate
Research and draft publicity materials as directed.
Research and update information on local attractions, hotels, events, restaurants for inclusion on the Council’s web site
Develop and maintain the recording, monitoring and administrative systems for the team and to produce information extracts in whatever format that is required
Liaising effectively and dealing with telephone enquiries from high profile corporates such as Canary Wharf, outside bodies such as Visit London, London Development Agency, attractions and venues such as the Tower of London, Four Season Hotel, Whitechapel Art Gallery, local businesses, members of the public etc, as and when required and take messages received by telephone, in person or by fax and distribute information as appropriate
Organise all aspects of targeted postal marketing campaigns and leaflet distribution
Person Specification
Experience
Proven extensive administration experience
All Outlook software packages
all office machinery and equipment (fax machines, photocopiers) etc.
Proven ability of setting up databases and retrieving information, mail merges etc
Proven experience of establishing, maintaining and developing admin systems
Skills
IT literate with experience of using all Outlook applications such as Word, Excel (mail merges), Powerpoint, Access databases and email
Excellent (100%) attention to detail
Excellent written and verbal communication skills with the ability to engage a wide range of audiences
Use initiative for problem solving
Tactful, diplomatic and professional telephone manner
Ability to work with minimal supervision and on own initiative within a team
Be self motivated at all times
Ability to prioritise work, analyse difficulties and produce effect solutions
Customers care skills
